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Share our site to support us! Please type an email. Please type a Name. Invoice : There are multiple ways to assign invoice numbers. The simplest is chronological — use the next number in the numerical series. But, that may not be intuitive and can quickly become a mouthful.
You can work around this by breaking your invoice number into multiple parts, like using a unique customer number with a variable project number. So, when Jane Doe customer number 25 makes another purchase or hires you for another job — the fifth one this year — you could list that as Invoice date : This should be the day you send out the invoice, not the day you created it. Make sure your invoice date, payment terms, and due date line up: if your payment terms are 30 days, then the due date should be exactly 30 days from the day you sent the bill.
And, use this date format on your Word template to solve for international differences: Month spelled out , date, year. Itemizing your invoice template. Supplying as much information about the products or services provided helps you avoid any potential delays in getting paid. You also want to be as transparent as possible when sending a bill, making sure to specify not only your rates, but also the terms for payments.
Make sure to break down the total amount due by stating the subtotal as well as any taxes or fees. Service Date : Including a service date is optional, but if you decide to note it, this would be the date you performed the service. Description : Be specific. Using Word for your template allows you to make space for longer descriptions, if necessary.
Billing rate : Depending on the service you provide, you may want to bill by hours, quantity, or even a flat rate — look for a tool that gives you flexibility to bill whichever way your business needs and allows you to include items like sales tax. Notes : Many small businesses who have been in business for a long time rely on client loyalty, and adding personal touches can go a long way.
Terms and Conditions : Include payment terms in your terms and conditions or notes section, and remember to mention your terms for late or early payments. Reviewing and sending your invoice template. Give your completed template a quick read through before you send it. Send : Make sure your email has a clear, descriptive, and accurate subject line.
Get paid : With PayPal Invoicing, your customers will automatically have the option to pay you online using their credit or debit card, PayPal account, or PayPal Credit 1. Tip: PayPal Invoicing can get businesses paid fast. View our 2-minute video and see how easy it is for you to customize and send invoices, and how easy it is for customers to pay.
The contents of this site are provided for informational purposes only. You should always obtain independent, professional accounting, financial, and legal advice before making any business decision.
Was this content helpful? Yes No. Frequently asked questions. How do I create and send an invoice? How do I send invoices? How do I share invoice links? How do I send invoices to multiple customers? Any behavior that is insulting, rude, vulgar, desecrating, or showing disrespect.
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